Sometimes Council may discuss items that are confidential, and the meeting moves into 'closed session' mode. When this happens, the reasons for the discussion to be confidential will be explained before the discussion begins. Under the Local Government Act, all members of the gallery, including media, must leave the Chamber.

Where a matter is identified in the Council meeting agenda as likely to be considered in closed session, members of the public can submit a request that the matter not be closed. Clear reasons must be provided. Applications must be received by using the Closed Session Representation application PDF, 129.58 KB no later than 12 noon on the working day before the meeting at which the matter is to be considered.

The General Manager (or their delegate) may refuse an application. The General Manager or their delegate must give reasons in writing for a decision to refuse an application.

During a meeting, before any part of the meeting is closed to the public, the Council may allow members of the public to present an argument against closing that part of the meeting. No more than two speakers are allowed on each matter.